IMDEA Materials is looking for an administrative assistant to provide support.


Ref. num. Tecnico_de_Gestion_GI_01

Administrative assistant

IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state-of-the-art facilities for processing, characterization and simulation of advanced materials. More information can be found at


The assistant will have:

-         To provide support in the economic-administrative justification of funds for R&D projects, including the management of travel justification processes.

-         To review the costs associated with the operation of scientific equipment: maintenance, repairs, spare parts, consumables, laboratory technician costs and other indirect costs (electricity, gases, etc.)

-         To develop and apply the tariff system to charge the costs for the use of scientific equipment for external services and R&D projects (R&D grants and industrial collaboration R&D projects)

-         To analyse the requirements and conditions of the different sources of funding

-         To report information on the use of equipment and fees applied, both internally and externally

-         To keep the information related to each scientific equipment (economic data, label and photo, serial number, location, responsible, user guides, etc.).

-         To provide support in the processes of incorporation and on boarding of researchers.

-         To provide support in the management of the training and development program.

The assistant will collaborate closely with the technicians in charge of each scientific equipment, the R&D project managers, the accounting and finance department and the HR department.


Vocational Training/Formación Profesional grado Medio o Superior.

  • Minimum two years’ experience in similar position. Previous experience as an accounting technician, preferably in cost accounting will be highly valued.
  • English level B2
  • User of the Office package, accounting and project management software.
  • Methodical person with analytical skills.
  • Good communication and team work skills.

Candidates must be:

  • Be over 16 years of age and under 30 years of age.
  • Be registered as an unemployed job seeker in one of the employment offices of the Community of Madrid.

The curriculum assessment will be carried out using the blind curriculum vitae procedure, ensuring the principle of non-discrimination. Candidates must ONLY submit their CV (in English) following precisely these indications:

  • It must not include any personal data except (1) initials of their first and last name(s), (2) year of birth, (3) DNI/NIE number, (4) telephone number and (5) e-mail address that does not contain the first name, surname or any other personal data.
  • It must not contain a photograph.

Candidatures that do not comply with this requirement will not be considered.


This contract will be funded by the Call for grants for implementing the INVESTIGO programme within the framework of the Recovery, Transformation and Resilience Plan - funded by the European Union - NextGenerationEU.

Este contrato estará financiado mediante la Convocatoria de subvenciones para la realización del programa INVESTIGO, en el marco del plan de recuperación, transformación y resiliencia – financiado por la Unión Europea – NextGenerationEU.


The working language of the Institute is English. Full command of the English language is required in all positions.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here.

Applications are processed upon reception. The position might be closed once the minimum publication days have passed, so we encourage early application.

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here.

Meet some of our alumni.