R&D administrative assistant to work in the Project Management Office


Ref. num. ADM-18_1

Administrative Assistant for R&D

IMDEA Materials (Madrid Institute for Advanced Studies of Materials) is a non-profit, independent research institute, promoted by the Regional Government de Madrid (Spain), to carry out research in Materials Science and Engineering. IMDEA Materials Institute is committed to excellence in research by attracting talent from all over the world and to foster technology transfer to the industrial sector in a truly international environment. More information about the activities of the Institute can be found at:


The selected candidate will join the administration team of IMDEA Materials Institute in charge of analyzing and managing the economic-financial-administrative activities of the Institutes’ R&D&I projects. Under the supervision of the Project Managers and HR the candidate will:

  • Prepare and process information for the control and periodic reporting of fellowships
  • Monitor legal, administrative and financial compliance with the fellowships' requirements
  • Organize and update the institute’s databases


Education in administration and finance (or similar)

Minimum 3 years' experience in a similar position

Excellent organizational skills required with ability to prioritize and multitask

Fluent in English

Advance user of MS Excel and ERP software


Full time contract