SHORT DESCRIPTION

The purpose of the position is to assist to the Infrastructure Manager of the building in the supervision of all corrective, preventive and predictive maintenance operations of the company's headquarters building facilities, as well as conductive strategies, modified new or existing facilities and install scientific equipment.


OTHER DETAILS

Ref. num. 2024-AB_ADM-ADM-144

Infrastructure Asistant


IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state-of-the-art facilities for processing, characterization and simulation of advanced materials.

More information can be found at our webpage.


Description

The purpose of the position is to assist to the Infrastructure Manager of the building in the supervision of all corrective, preventive and predictive maintenance operations of the company's headquarters building facilities, as well as conductive strategies, modified new or existing facilities and install scientific equipment.

He/she will collaborate in ensuring the viability and operability of the installations according to the budget, will support to define the institute's energy efficiency and saving policy and implement the actions agreed therein, as well as the coordination and management of waste.

The candidate will be able to undertake administrative tasks, such as preparing reports, budgets, consulting plans in digital format, etc. He/she will be jointly responsible for ensuring that the building's facilities are in a perfect state of repair and that they are adequate to support the production operations of an R&D&I company.

Reporting directly to the Head of Infrastructures, he/she will work in a highly technical and demanding multidisciplinary environment and will be expected to be highly responsible and serious, committed to the company's objectives, flexible, adaptable, capable of solving technical problems and service-minded.

The candidate will also support the department in the achievement of other objectives and related tasks such as the preparation of specifications and other documentation for tenders, management of other contracts (cleaning, janitorial/surveillance, gardening, industrial gases, etc.), works and new facilities, technical support to researchers, events, management of furniture and equipment, etc.

KEY ACCOUNTABILITIES, FUNCTIONS AND ACTIVITIES

  • Assist to Infrastructures and Installations Manager.
  • Coordination and supervision of general maintenance, security, cleaning services, gardening services, laboratory furniture maintenance, industrial gases, waste, etc.
  • Participate in carrying out inspections and checks of installations and machinery to identify and solve operating problems, ensure their functionality and maximum performance with energy efficiency criteria, collaborating to define, implement and manage energy efficiency and saving policies.
  • Monitoring and optimization of electricity, water and gas consumption.
  • Support for occupational risk prevention activities.
  • Provide technical support to the PIs regarding scientific equipment installation and design of laboratories (technical installations and spaces).
  • Collaborate to define, implement and manage waste policies.
  • Coordinate contracts with different suppliers.
  • Coordinate works in the building.
  • Assist to manage allocated budget and make financial forecasts.
  • Participate in the allocation of workload and supervise the maintenance staff, including the respective coordination with the corresponding subcontractors and official SATs.
  • Control the inventory of equipment and spare parts (consumables, filters, oils, etc.) and collaborate in the elaboration of orders when necessary.
  • Assist in the supervision of expenses and control of the maintenance and works budget.
  • Collaborate in carrying out energy audits of the building, advising and following up on measures to save bills and energy for the company and its installations.
  • Propose additional improvement measures and help to carry them out in case of approval.

Requirements

EXPERIENCE (required / desired)

Required:

  • Demonstrable experience in a similar position of more than 2 years.
  • Experience in technical installations of HVAC (heating, ventilation and air conditioning), domestic hot water, energy efficiency and renewable energies, plumbing and sanitation, prevention of legionellosis, electrical systems (high and low voltage) and centralised control (BMS), lighting, UPS and generators, fire protection (detection and extinction), compressed air and vacuum, industrial gases, metallic and wooden carpentry, etc.
  • Experience in planning maintenance operations and control of energy supply consumption.
  • Professional knowledge of sectorial regulations (RITE, REBT, RAT, RIPCI, CTE, prevention of legionellosis, etc.).
  • Professional knowledge of installation equipment and machinery, as well as renewable energy systems.
  • Experience with CMMS (Computerized Maintenance Management System).

Desired:

  • Sensitivity to energy efficiency and optimal performance of installations and machinery.
  • Ability to monitor and report on several activities in unison.
  • Experience working with AutoCAD.
  • Experience with enterprise resource planning systems (ideally IDINET).
  • Experience in architectural environments.
  • Organisational, leadership, interpersonal and communication skills.
  • Experience in research center facilities with laboratories.

TRAINNING (required / desired)

Required:

  • Industrial Technical Engineering, Building Engineer or equivalent.
  • Medium level of English (B1/B2).

Desired:

  • Training in energy efficiency.
  • Training in renewable energies.
  • Training in legionella prevention.
  • Training in work at heights and others in occupational risk prevention.
  • Training in handling fluorinated gases.
  • High level of English (C1).

Conditions
  • Full-time contract. Salary depending on experience and skills.
  • Flexible working schedule and excellent working environment.
  • Employment contract with full Social Security coverage.

Applications are processed upon reception. The position might be closed once ten working days have passed since publication, so we encourage early application.

The working language of the Institute is English. Full command of the English language is required in all positions.

WHAT YOU WILL FIND AT IMDEA:

Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here.

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here.

Meet some of our alumni to see what it is like to work with us.