Post-Award Coordinator


Ref. num. 2024-MAR_ADM-ADM-162

Post-Award Coordinator

In Evaluation. It is not possible to apply anymore

IMDEA Materials Institute is a public research organization founded in 2007 by Madrid’s regional government to carry out research of excellence in Material Science and Engineering by attracting talent from all over the world to work in an international and multidisciplinary environment. IMDEA Materials has grown rapidly since its foundation and currently includes more than 120 researchers from 22 nationalities and has become one of the leading research centers in materials in Europe which has received the María de Maeztu seal of excellence from the Spanish government. The research activities have been focused on the areas of materials for transport, energy, and health care and the Institute has state-of-the-art facilities for processing, characterization and simulation of advanced materials.

More information can be found at our webpage.


Coordinate the post-award activities at IMDEA Materials Institute, providing research support to Principal Investigators (PIs) and other researchers in post-award activities (project management and financial reporting) related to grants. This position also actively contributes to optimizing internal processes and to the project management of the Institute.

Main responsibilities:

- Plan, oversee and evaluate the operations and performance of the Post-Award Project Managers team. Liaison with other Departments (HHRR, Finance, Technology Transfer, etc.).

- Reports to the Projects and Technology Director, supporting strategizing and devising plans.

- Responsible for implementing internal process optimization and / or new needs in this respect. Creates associated instructions/procedures/policies.

- Cost monitoring, financial reporting of the allocated projects (grants, contracts, fellowships, etc.) and other day-to-day operations. Can act as the internal expert on specific funding programs' financial and administrative regulations.

- Participate in internal committees


- Minimum 5 years experience in a similar role within research organisations or universities.

- Minimum 10 years of experience providing management and administrative support to grant reporting at National and international levels (in particular EU framework programmes).

- Experience monitoring costs and preparing cost claims to funding agencies and managing audits requirements.

- Master in science or engineering.

- Training in legal and financial aspects for EU framework programmes.

- Training and experience in regulatory compliance.

- Medium level of spoken and written English (B2 or higher). High level of Spanish.

- Experience working with ERP IDINET will be highly valued.

- Experience implementing anti-fraud measures plans will be highly valued.


- Full-time contract.

- Salary based on experience and skills.

- Flexible schedule and excellent working environment.

Applications are processed upon reception. The position might be closed once ten working days have passed since publication, so we encourage early application.

The working language of the Institute is English. Full command of the English language is required in all positions.


Stimulating environment where you can grow professionally.

IMDEA Materials Institute is committed to equal opportunities, diversity and the promotion of a healthy work environment and work-life balance. Female applicants are encouraged to apply to our research and technical positions. See our Gender Equality Plan here and our Code of Ethics here.

Besides on-the-job technical training, IMDEA Materials Institute is committed to training the Institute’s scientists and staff in “soft” or transversal skills. See the available training here.

Meet some of our alumni to see what it is like to work with us.